Communication has a major role to play in any organization. It needs to be flawless and efficient for the smooth running of business operations. It helps circulate necessary information across all the disparate parts of an organization. Over the last several years, and especially in the last few months of 2020, businesses have moved to virtual spaces and are not tied to meetings that are face to face.
For effective communication, every organization needs to think about what solution makes sense for them. Incorporating messages with virtual team communication tools help to maximize the effectiveness of communication during team meetings.
The main aim of these tools is to simplify communication in business and ensure that content and conversations are organized.
Here are the top 5 meeting tools.
1. Zoom-Team meeting
Zoom combines HD video conferencing, webinars, and online business meetings into a single collaborative solution. After downloading the application, everyone in the team can simply enter the meeting id and jump right in from their desktop, phone, or tablet.
IT administrators prefer Zoom meetings because they can be activated instantly from anywhere.
An extension of Zoom’s cloud infrastructure can be used in internal networks.
There is no need to combine various video conferencing with Zoom in order to achieve optimal business meeting results. Zoom users have noticed a complete drop off in both delays and downtime.Zoom allows instant screen sharing from any desktop and includes comprehensive knowledge base support on the website.
Skype helps businesses with daily communication. A business owner can use it to convey instant messages to workers and employees simply and easily.
It can make routine communication straightforward and is user-friendly software – very easy to operate.
It’s a practical for both the staff and employees. Currently, many large and small scale business organizations are using Skype to convey information to various employees throughout the organization, whereas multinational companies and large organizations use Skype to transmit important information from different locations.
3. Google Hangouts
Google Hangouts Meet provides businesses an easy way to hold video meetings online.
In Google hangouts, the meetings are secure as video and audio streams are highly encrypted, areeasily broadcasted, and can be shared with up to 100,000 viewers!
The meetings are easy to record and can be watched later as well. Screen sharing using multiple devices is also possible. Even if someone is not a part of your organization, they can still join your meeting as well. On top of this, Google Hangouts is very mobile friendly, letting you start a meeting on the go!
When Hangouts is live, it allows team members to concurrently watch something else in their device to create an archive of the members’ Hangouts.
4. Monday– Work sharing
Monday is a project management tool built for multiple users and more than one user can edit a list at any time. It allows teams to send each other messages and tasks that can be viewed by everyone, and includes features to track the progress of tasks or pending work. The visual board provides information at a glance and makes everyone aware of upcoming deadlines.
It is a powerful communication tool as teams can easily invite guests to view boards –whether they are part of the company or external partners.
Monday helps teams in centrally organizing their project information, communication, tasks, schedules, and resources into a highly accessible workspace.
Additional features, such as notifications, eliminate admin work and allows teams to focus on work that matters.
Slack helps project managers run their projects efficiently without compromising on quality. Slack groups the right information and right people together with project-specific channels.
Organizations can connect their project management tools with Slack and spend less time switching between multiple interfaces.
Slack makes it easy for the whole workspace to keep up with project updates and next steps, moving forward by sharing information in project channels. Users can share files, deliverables, and project resources with the workspace and get feedback from the team. It sets up notifications and reminders, contains chatting features, and comes with shortcuts that assist in increasing the team`s productivity.